Cyrus Williams, PhD, LPC

Rapha Counseling Services, INC

100 Regent University Dr.

Precious Jackson

Senior Mobility Mentor Catholic Charities of Eastern Virginia

ASPIRE Mobility Mentoring Program

Subject: Proposal for Low-Income Single Women to Participate in a Three-Day Residential Conference

Dear Precious Jackson,

I hope this letter finds you in good health and high spirits. I appreciate you forwarding client to Rapha Counseling Services. I am writing to inform you that I am in the brainstorming stage of putting together a comprehensive 3-day retreat for single women that would include rest, relaxation and personal development. This three-day residential conference will focus on learning parenting skills and promoting physical and emotional well-being for low-income single women. The goal is to have the women come to Sandbridge and spend 3 nights in February. I am thinking about a Sunday, Monday and Tuesday. We believe this conference will play a vital role in equipping these women with the necessary knowledge and resources to lead fulfilling lives and raise healthy, happy children. Of course this event will take lots of planning and finances. We do not have the resources to do this event yet but we will be reaching out to organizations like this one to see if you can help us in the planning and financing of this program. See below some initial thoughts. I would love to meet with you and discuss possible collaboration and sharing resources and ideas,

1. Objective: The primary objective of this conference is to provide a comprehensive platform where low-income single women can acquire essential parenting skills and gain insights into self-care practices, both physically and emotionally. By addressing these aspects, we aim to support and empower single mothers to create nurturing environments for their children and improve their overall well-being.
2. Conference Details: a. Duration: The conference will span three days, allowing ample time for participants to engage in various workshops, interactive sessions, and networking opportunities. b. Venue: We propose a residential setting to ensure participants have a conducive environment away from their daily responsibilities. We will secure an appropriate venue that can accommodate all attendees comfortably. The plan is to rent out a house at Sandbridge where women can be at the beach and refresh and fellowship with each other.
3. The proposed date is February 2024. c. Expert Speakers and Workshops: We plan to invite parenting experts, mental health professionals, and other professionals who will conduct interactive workshops and lectures on relevant topics. Sessions may cover parenting techniques, stress management, self-care practices, healthy nutrition, emotional well-being, and building a support network, among others. d. Practical Demonstrations: The conference will incorporate practical demonstrations to ensure participants can apply the acquired knowledge effectively. These may include hands-on activities, role plays, and group discussions.
4. Scholarship Program: Recognizing the financial constraints faced by low-income single women, we propose establishing a scholarship program to cover the costs associated with attending the conference.
5. Collaboration Opportunities: We are open to collaborating with your esteemed organization to make this conference a resounding success. Your organization's expertise and resources would greatly contribute to the overall impact of the event. Additionally, we believe that partnering with your organization would extend our reach and ensure a more comprehensive support system for the participants beyond the conference.
6. Budget: Please find attached a detailed budget proposal outlining the estimated costs associated with organizing the conference. We have conducted thorough research and ensured that the budget remains realistic and aligned with our objectives.
7. Conference Fees: We intend to fundraise and request assistance from agencies like yours to cover the full conference registration fees for eligible applicants. This will include access to all sessions, workshops, materials, accommodation, meals, and networking events. b. Travel Assistance: To ensure accessibility for participants, we will provide travel assistance for those who reside outside the conference venue. This may include transportation reimbursements or group travel arrangements. c. Childcare Support: Recognizing the challenges faced by single mothers, we will arrange onsite childcare services during the conference to enable attendees to fully participate in the sessions without worrying about their children's well-being.
8. Right now we are just planning and praying. We know this event is something that we are supposed to be offering to support the community. We firmly believe that by providing low-income single women with the necessary tools and knowledge, we can help break the cycle of poverty and contribute to healthier families and communities. We kindly request your support in making this conference a reality for these deserving individuals.

Thank you for considering our proposal. We look forward to discussing this further with you and exploring potential collaboration opportunities. I will be reaching out to you in the near future to meet. Please do not hesitate to contact me at raphacounselingservices@gmail.com to address any questions or concerns you may have.

Rapha Counseling Services is a non-profit organization that provides faith-forward mental health services to individuals, groups, families and marriages at an affordable price. If you would like to donate to this cause, please go to our website raphacounselingservices.com

Sincerely,

Cyrus Williams, PhD, LPC

Founder/Chair Rapha Counseling Services, INC 501c3

Raphacounselingservices.com

Raphacounselingservices@gmail.com

Budget Proposal: Three-Day Residential Conference for 14 Low-Income Single Women

1. Accommodation Costs:

• Housing: for 14 participants = $5,000

   2.  Food Expenses:

• Meals: 14 participants = $2,000

   3.  Gift Expenses:

•  Gifts: $100 per person x 14 participants = $1,400

   4.  Travel Assistance:

• Transportation reimbursement: 14 participants = $700

   5.  Childcare Support:

• ?

   6.   Miscellaneous Expenses:

• Staff Audiovisual equipment, materials, and supplies: = $500

    7.   Speakers Costs:

• Staff expenses: $4,000

Total Costs: $12,600

Please note that the budget provided is an estimate and may require adjustments based on the actual expenses and available resources. It is important to conduct a thorough financial analysis and secure adequate funding to all necessary expenses.

To Whom It May Concern:

I hope this letter finds you well. I am writing to extend a heartfelt invitation to you and your esteemed organization to become a sponsor of our upcoming Single Mothers Retreat. February 9^th to 11^th 2024. This event is a vital initiative in our community, aimed at providing support, empowerment, and resources to single mothers who face unique challenges.

We have carefully structured three sponsorship tiers to accommodate various levels of support, ensuring that your organization's involvement aligns with your commitment to this cause. Our sponsorship tiers are as follows:

Low Tier Sponsorship ($1000 - $2,499): At this level, sponsors will receive prominent recognition at the event, including having their logo displayed on event materials, our website, and social media platforms. Sponsors will also have the opportunity to provide promotional materials for our event attendees.

Mid Tier Sponsorship ($2,500 - $4,999): Mid-tier sponsors will enjoy all the benefits of the low-tier sponsorship, with added prominence. They will receive a dedicated acknowledgment during the opening and closing ceremonies of the retreat, and their logo will feature more prominently on all promotional materials.

High Tier Sponsorship ($5,000 - and above): Our high-tier sponsors will receive maximum exposure and recognition. They will have their logo featured prominently on all event materials, including banners, signage, and promotional items. High-tier sponsors will also receive exclusive recognition during keynote sessions and an opportunity to address the attendees during the retreat. 

We are dedicated to ensuring that our sponsors receive meaningful recognition throughout the event to showcase your commitment to our cause. This recognition will include:

• Logo Placement: Your organization's logo will be prominently displayed on all event materials, including banners, brochures, and digital screens.
• Acknowledgment: During our opening and closing ceremonies, we will give special recognition to our sponsors for their generous support and dedication.
• Booth/Display: We will provide a dedicated space for your organization to set up a booth or display, allowing you to engage directly with attendees and showcase your commitment to the community.
• Social Media and Press: Your organization will be featured in our event-related social media posts and press releases, reaching our wider audience and highlighting your support.
• Collateral Materials: Your organization's informational materials and resources will be made available to attendees, reinforcing your commitment to our cause.

To make our Single Mothers Retreat a success, we kindly request the following support from your organization:

• Financial Support: Your financial contribution will cover event costs, including venue rental, guest speakers, workshops, and materials for attendees.
• Volunteer Support: If possible, providing volunteers from your organization to assist with event logistics, such as registration, ushering, and workshop coordination, would be immensely helpful.
• Keynote Speaker: If your organization can provide a keynote speaker with expertise in supporting single mothers or related fields, it would add significant value to our event and resonate with our audience.
• Promotion and Outreach: Leveraging your organization's network and communication channels to promote the Single Mothers Retreat would be invaluable in reaching a wider audience and maximizing the impact of the event.
• In-Kind Donations: If your organization has access to in-kind donations or resources that could benefit the retreat, such as childcare services, educational materials, or wellness resources, we would welcome these contributions.
  

Your involvement in any or all of these areas would not only enhance the success of our Single Mothers Retreat but also demonstrate your organization's commitment to supporting single mothers and strengthening our community.

We look forward to the opportunity to partner with you and your organization for this important event. Your support will make a meaningful and lasting impact on the lives of single mothers in our community.

If you have any questions or would like to discuss this further, please do not hesitate to contact me at 757-354-3025 or cwilliams2@regent.edu.

Thank you for considering our request, and we hope to have the honor of your support.

Sincerely,

Cyrus Williams, PhD, LPC

Founder/Chair Rapha Counseling Services, INC 501c3

EIN 83-461660

Raphacounselingservices.com

Raphacounselingservices@gmail.com